Don’t want to hire an event planner because you can’t afford it?
Believe you can plan the entire event by yourself?
Here is 12 convincing reasons of why you need to hire and event planner to get the best results.
It often goes unnoticed but there is an extremely large amount of work to plan an event. Everything from arranging and booking the venue, determining styling and decor, dressing the room for a theme, sourcing and booking entertainment, stage management on the night, designing invitation, managing RSVP’s, sorting table and seating arrangements, observing talent bump ins and sound checks…. breath!!!
It can be difficult to navigate all this around family and work life.
2. Organised event
The difference between a DIY event and professional event planned event is obvious. The smooth process and finer attention to detail and the smile on your face says it all. Relax and enjoy time with your guests while the professional run the show and deliver the event you have dreamt of.
3. Cost effective
Event planners are given a budget and have no choice but to obey it. They also know how to appropriately cut costs and save money, as well as areas you simply can’t skimp on without effecting the event outcome.
Contracts are time consuming and difficult to understand if you are not familiar with “event” jargon. Errors in this area can be costly and create massive headaches no one wants!
Leave it to the event planner to make sure everything is in order, appropriate public liability insurances are in place, and you and the event can go forward in confidence.
5. Attention to detail
When planning a corporate event there are certain expectations by the ‘stake holder” who ever is paying will want to see the event delivered to the standard they expect. Event planners have done it all before and understand important it is to get it right.
6. Use correct marketing tool
Event planners have all of the connections, knowledge and tools to promote a successful event. They know the perfect time to send out invitations, post a blog and tweet any relevant information.
7. Corporate themes
Looking for a fresh and vibrant theme? Event planners know how far to push the boundaries without losing the corporate feel. They are the new black.
8. Skilled negotiators
Ever wondered how your friend got the best venue in town without paying a fortune for it? It all comes down to the event planner. They have contacts in the industry and the ability to negotiate a “good deal.”
9. Meet deadlines
It’s an event planners job to be organised. They certainly don’t leave any outstanding work to last minute.They prioritise the event timeline, so details and elements of the event are confirmed at juts the right time!
10. Appropriate entertainment
Event planners have a knack in choosing the perfect entertainment. Whether you need a corporate cover band, solo artist or MC. They know who to go to for the right corporate entertainment for your corporate event.
11. Nothing is missed
With a lot of events there is always something getting left behind. Event planners have systems to cross check the load in and bump out, to ensure all items are removed at the end of the event. Often this will be done in conjunction with traffic management and a loading schedule, to ensure all the suppliers trucks don’t land in the loading bay at the same time.
12. Preferred suppliers
In the events industry it is difficult to find trustworthy and reliable suppliers. Experienced event planners already have these suppliers on speed dial and there is no need to worry if the AV sound technician will rock up to work. Event planners always have a plan B in place.